Summary:

The Membership Chair is member of the CAL Board of Directors and is responsible for soliciting new members, processing new membership applications, logging referral credits, and encouraging expiring members to renew.

Experience required for this position:

As Membership Chair, being aware of the CAL bi-laws pertaining to membership requirements is essential.  In addition, following the outlined responsibilities and improving when appropriate.

Detailed responsibilities:

• Attend Board Meetings (9) arranged by the current President.  Board meetings are not held in May (Awards Dinner), August (Summer Break), and December (Holiday Gathering).
• Verify and approve new member applications.
• Send approval email to applicant, as well as physical letter through postal mail. (This will be provided to you)
• Report monthly to the board the number of approved applicants and expired members.
• Maintain a record of new members and CAL referrals.
• Notify applicant’s membership status in an email, cc current President.
• Once the membership is paid and becomes active, notify the Newsletter Editor and the Website Administrator.
• Send expiring email to remind member of CAL's benefits
• Maintain a record of expenses. For reimbursement, complete an expense report and submit to accountant with receipts.
• Actively prospect and recruit new members.
• Interact with fellow board members and participate in CAL events as is possible..

Processing a new application:

1. A notice of a new membership applications will be sent to you from the CAL website.
2. Confirm the author is eligible to be a member of CAL based on bi-laws criteria. (In the case of a book, look for it on Amazon. If it has at least one review, it has sold some books)
3. Look them up on the People Manager in the Control Panel. If they pass the criteria for membership, click on "prospective" and click "approve." Sometimes you may need to contact them for more information (i.e. if they have applied for an out-of-state membership and their connection to CO is not immediately obvious, or if you are unable to locate their published works.)
   1. Send congratulatory email to author – cc: President
   2. Track membership information and referrals. You will find referral info in "Additional Member Data" on the website.
   3. Once their membership is active, send the name and email to the Newsletter Editor, send name only to Web Administrator
   4. Send physical letter by post.

Renewal process:

1. Send email to those who are expiring, reminding them of the benefits of CAL membership. cc the President.